Club Information
Our club is built by its members, for its members. This section brings together the key information and documents that help you understand how Leighton Buzzard Triathlon Club is run, the principles that guide us and how we train, participate and support one another.
You'll find our Club Constitution, Privacy Policy, Training Protocol and Frequently Asked Questions, providing useful information about the club, its organisation and our approach to safe and enjoyable participation.
You can also meet our Committee and find out more about the volunteers who give their time to organise, support and develop the club.
Whether you're a new member looking to find out more, an existing member wanting to check a policy or simply interested in how the club works, you'll find the information you need here.
Leighton Buzzard Triathlon Club Constitution
• Brogborough open water swimming membership (terms and conditions apply).
4 Membership fees
Membership fees will be set annually and agreed by the Committee or determined at the
annual general meeting.
Membership fees will be paid annually.
Fees per session to be as agreed by the Committee.
5 Officers of the Club
The Officers of the Club will be:
• Chair: Jon Hull
• Vice chair: Jez Pugh
• Secretary: Gill Sharman
• Treasurer: Chris Leech
• Health & safety officer: Jo Parker
• Welfare officer: Davinia Inkson
• Social secretary: Niamh McMillan
• Club captain: Jamie Farmer
• Race and results officer: Rob Lee
• Race director: Rob Lee
• Head coach: Brian Wright
• Kit manager: Jonny Radcliffe
• Membership secretary: Claire Amos
• PR officer: Ian Bisby
Officers will be elected annually at the annual general meeting.
All officers will retire each year, but will be eligible for re-election.
6 Management committee (the Committee)
The Club will be managed through the Committee, consisting of:
• Chair
• Vice chair
• Secretary
• Treasurer
• Health & safety officer
• Welfare officer
• Social secretary
• Club captain
• Race and results officer
• Race director
• Head coach
• Kit manager
• Membership secretary
• PR officer.
Only these posts will have the right to vote at meetings of the Committee.
The Committee will be convened by the Secretary of the Club and held no less than four
times per year.
The quorum required for business to be agreed at Committee meetings will be three and
must include at least one of the Chairman, Secretary or Treasurer.
The Committee will be responsible for adopting new policy, codes of conduct and rules
that affect the organisation of the Club.
The Committee will set and approve amendments to the rules.
The Committee will have powers to appoint sub-committees as necessary and appoint
advisers to the Committee as necessary to fulfil its business.
The Committee will be responsible for disciplinary hearings of members who infringe the
Club rules/regulations/constitution. The Committee will be responsible for taking any
action of suspension or discipline following such hearings.
The Committee are charged with actively progressing the Club in the sport of triathlon
within the community.
7 Club finances
All Club monies will be banked in an account held in the name of the Club.
Funds raised through the Club should only be used for the development of the Club’s
bona fide activities or to further the aims and objectives of the Club. No surpluses or
assets will be distributed to members or third parties.
A statement of annual accounts, which has been reviewed and approved by the
Committee, will be presented by the Treasurer at the annual general meeting.
Any cheques drawn against Club funds should hold the signatures of the Treasurer plus up
to two other officers.
8 Annual general meeting
Notice of the annual general meeting (AGM) will be given by the Club Secretary. Not less
than 21 clear days’ notice to be given to all Members.
The AGM will receive a report from officers of the Committee and a statement of the
audited account.
Nominations for Officers of the Committee will be sent to the Secretary not less than 14
days prior to the AGM.
Election of Officers is to take place at the AGM.
All Members have the right to vote at the AGM.
The quorum for an AGM will be 25 adult Members of the Club.
The Committee has the right to call extraordinary general meetings (EGMs) outside the
AGM. Procedures for an EGM will be the same as for the AGM.
9 Discipline and appeals
All complaints regarding the behaviour of Members should initially be discussed with a
member of the Committee. If further action is required, a formal letter should be sent to
the Secretary and/or the Welfare officer.
The Committee will meet to hear complaints within 14 days of the complaint being
lodged. The Committee has the power to take appropriate disciplinary action, including
the termination of membership.
The outcome of a disciplinary hearing should be notified in writing to the person who
lodged the complaint and the Member against whom the complaint was made within 14
days of the hearing.
Following disciplinary action being announced by the Committee, all Members have the
right to appeal to the Clubs’ Members against refusal or expulsion from membership, to
be decided by a majority vote. They may also seek the advice of the national governing
body (regional committee of Triathlon England).
10 Discipline and dissolution
A resolution to dissolve the Club can only be passed at an AGM or EGM through a
majority vote by the Members.
In the event of dissolution, any assets of the Club that remain, become the property of
Triathlon England and will be used to promote the sport of triathlon in the community in
a manner that is within the aims and objectives of the Club.
11 Amendments to the Constitution
The Constitution may only be amended by a majority vote of the Members at an AGM or
EGM of the Club.
12 Declaration
Leighton Buzzard Triathlon Club hereby adopts and accepts the Constitution as a current
operating guide regulating the actions of its Members.
Signed: Jon Hull, Chair ………………………………………………………. Date: 3 December 2025
Signed: Gill Sharman, Secretary ………………………………………… Date: 3 December 2025